A. WHO ARE WE?
The website https://unfinished.ro (the “Website”) and the platform located on the website (the “Platform”) is owned and operated by EIDOS Foundation (“EIDOS” or “Unfinished Platform”), having its headquarters at 18 Iresti Str., district 1, Bucharest, registered with the Registry of Foundations and Associations under no. 3113/B/2009, having sole registration code 26748839o.
EIDOS acts as a data controller of your personal data, as defined below, for the purposes specified below.
C. HOW, WHEN AND WHY DO WE COLLECT AND USE PERSONAL DATA?
We process different types of personal data (“Personal Data”) when you register on our Website and/or Platform in order to create an account and participate at Unfinished online events, festivals or at any activity organised by us (each, referred to below as an “Unfinished Event”), when you browse, request information or interact with our Website and/or Platform and/or social media platforms (e.g. Facebook).
The Personal Data we collect and process, on a case by case basis, and depending on the extent and specific details of our interaction, are:
-> personal identification details, such as your name, address, date of birth, employment and occupation status, name of the company you work for, educational or professional background, job title and function, as well as other personal information concerning your preferences, relevant for registration purposes into our community;
-> contact details, such as your telephone number, e-mail address;
-> Website and Platform usage and other technical data, such as details of your visits to our Website and Platform and/or social media platforms (Facebook), such as, the Internet Protocol (IP) address, login data, browser type and version, device type, time zone setting, browser plug-in types and versions, operating system and platform;
-> data that you voluntarily give us when you choose to participate in Unfinished Events or in various activities on or related to our social media platforms, such as, user ID, your comments and opinions, evaluation of posts and responses to feedback;
-> any other personal data relating to you that you willingly provide to us from time to time.
Where we need to collect Personal Data as requested in order to create an account on the Platform and / or register with any particular Unfinished Event, if you fail to provide that data when requested, we may not be able to carry out your registration, in order to perform our obligations. In this case, we may have to cancel our engagement towards you.
D. DO WE COLLECT PERSONAL DATA ABOUT OTHER PEOPLE?
If you provide Personal Data to us about any natural person, other than yourself, such as your employees, counterparties, advisers or suppliers, you must ensure that they understand how their information will be processed and that either they have consented for you to disclose such Personal Data to us, also allowing us , and/or our outsourced service providers, to process it, or that there is another legal basis justifying such disclosure and processing.
E. HOW WE OBTAIN THE PERSONAL DATA ABOUT YOU?
We may collect or receive your Personal Data in a number of different ways:
-> whether you provide it directly and intentionally to us, for example, by applying on our Website, registering on our Platform, or attending an Unfinished Event;
-> whether you provide it to us directly, but non-intentionally, such as the technical data we automatically collect when you browse our Website and/or social media platforms (e.g. Facebook), such as, the Internet Protocol (IP) address, login data, browser type and version, device type, time zone setting, browser plug-in types and versions, operating system and platform, as well the data we infer from your reactions to the product of our services or, as the case may be, evaluation of posts and responses to feedback on our media platforms;
F. HOW AND WHY WE USE YOUR PERSONAL DATA?
We verify and comply with the legal grounds for processing we rely on, in each case, in order to compliantly process your Personal Data.
We may use your Personal Data as provided below:
() in order for you to be part to our community, at your request or based on your consent:
-> for assessing your compatibility with the Unfinished Platform and/or Events;
-> for retaining and importing your personal data on the Unfinished Platform;
-> for registration and/or participation in Unfinished Events;
-> in order to create an account for you as a member and/or collaborator of the UNFINISHED Platform and/or Unfinished Events;
-> in order to order redirect you to a preferential, simpler registration process with respect to future events or platforms;
-> for communication purposes: in order to keep you up to date on the latest developments, announcements, and other information about us, updates (including briefings, newsletters and other information), events and initiatives;
In this regard, we provide the option to unsubscribe or opt out of further communication on any electronic communication sent to you; alternatively, you may opt out by contacting us directly, by using the contact details set out below.
-> in order to transfer your e-mail address to several social media platforms (Facebook, LinkedIn and/or Google) in order to find like-minded or similar individuals;
-> in order to provide content display and recommendations based on your Personal Data.
() as required by EIDOS, for the purpose of building, expanding and guiding our community, thus pursuing our legitimate interest(s), in particular:
-> for administering and managing our relationship with you;
-> communicating with you, before and during the Unfinished Festival;
() facilitating the use of our Website and Platform and social media platforms and to ensure that the content of our Website and Platform and social platforms is presented in the most effective manner for you and for your device;
() as required by EIDOS, for the purpose of ensuring the safety and security of and during the UNFINISHED Events, such as managing access to the Unfinished festival premises and for security purposes;
() exercising or defending our legal rights or to comply with court orders, if the case.
() protecting the security of our communications and other systems and to prevent and detect security threats, frauds or other criminal or malicious activities;
() for further processing purposes that are compatible and linked with the purposes mentioned above, for which the Personal Data have been collected, including, without being limited to, facilitating the registration process to the activities organized on our Platform by receiving a preferential application form.
If you have provided your consent to the processing and transfer of your Personal Data, you have the right to fully or partly withdraw your consent, free of charge and at any point in time. To withdraw your consent, please use the contact details provided at point M below. While exercising this right, please also take into account that withdrawal of consent will not affect the processing of personal data before such withdrawal.
We will not use your Personal Data for taking any automated decisions affecting you or for creating profiles.
G. SHARING OF YOUR PERSONAL DATA
As a rule, we shall not disclose your Personal Data to third parties. However, once you apply for the creation of an account on our Platform, you acknowledge that your name and surname shall be visible by default to the other members of our Platform, as a condition for the use of the Platform. You may consent to make other data, such as age or profession, visible on our Platform.
Furthermore, we may transmit your Personal Data to third parties, including social media platforms, for the above-mentioned purposes, or to certain service providers we may have subcontracted, in order to perform our activity, such as IT services providers, strictly to the extent that such action is necessary.
Please note that this list is non-exhaustive and, considering specific circumstances, there may be other examples where we need to share your Personal Data with third parties, in order to provide the services and/or, as the case may be, exercise our legitimate rights.
We may also disclose your Personal Data to comply with our regulatory requirements and/or any other applicable legal provisions in force from time to time, or in the course of dialogue with regulators, as applicable, which may include disclosing your Personal Data to government and/or regulatory or law enforcement agencies, in connection with enquiries, proceedings or investigations by such entities anywhere in the world, if or where compelled to do so. Where permitted, or unless doing so would prejudice the prevention or detection of a crime, we will direct any such request to you or notify you before responding.
H. WHICH COUNTRIES DO WE TRANSFER YOUR PERSONAL DATA TO?
As a rule, we will not transfer any of your Personal Data outside the European Economic Area (EEA).
I. THE RETENTION PERIOD OF YOUR PERSONAL DATA
Personal Data shall be retained for as long as it is either legally required, if the case is such, or needed for the purposes described in Point F above as provided below, as well as for archiving purposes.
Your Personal Data shall be retained by EIDOS for the duration of the activities organised on our Platform. However, the retention period of your Personal Data shall not exceed the necessary duration to accomplish the purposes for which this data has been collected and/or to observe any legal obligations hereof.
Your Personal Data shall be retained in order to redirect you to a preferential, simpler registration process with respect to future events or platforms for a period of 5 years.
Your Personal Data shall be retained for communication purposes (in order to keep you up to date on the latest developments, announcements, and other information about us, updates (including briefings, newsletters and other information), events and initiatives) for a period of 5 years.
J. OUR PROTECTION OF YOUR PERSONAL DATA
We are highly committed to observing data privacy and, thus, we have implemented a range of commercially reasonable physical, technical and procedural measures to help protect Personal Data from unauthorized access, use, disclosure, alteration or destruction, such as:
() limiting the number of recipients/users from our community who have access to Personal Data and correlating access rights with the actual and justified need of each recipient/user;
() concluding agreements with our collaborators, suppliers and service providers, providing confidentiality and personal data protection obligations for ensuring the protection of your Personal Data;
() adopting, at our community level, specific rules on copying and disseminating documents, to prevent any unauthorized access to Personal Data and the disclosure thereof;
() creating back-ups of the stored Personal Data;
() introducing specific access rights in order to prevent any unauthorized individuals to access Personal Data, areas where Personal Data are being stored and/or equipment on which Personal Data are stored/located.
Furthermore, our collaborators, as well as any third-party service providers we may engage that process Personal Data on our behalf (for the purposes listed above) are also contractually bound to respect the confidentiality of your Personal Data.
K. THE RIGHTS THAT YOU HAVE IN RELATION TO YOUR PERSONAL DATA
In your capacity as data subject, the EU General Data Protection Regulation 2016/679 (GDPR) grants you the following rights:
() right of access – allowing you to obtain confirmation that your Personal Data is being processed by us and, if affirmative, the relevant details of such processing activities;
() the right to rectification – allowing you to rectify your Personal Data, if inaccurate;
() right to data portability – allowing you to receive the Personal Data concerning you that you have provided to us, in a structured, commonly used and machine-readable format or to transmit such data to another data controller (provided that such data have been provided to us or stored by us in such a structured, commonly used, machine-readable and portable format).
You may exercise your aforementioned rights and find out more about such rights by filing with us, as data controller, a written request, using the contact details provided at Point M below.
You also have the right, whether dissatisfied with our use of your Personal Data or with our response related to your claims on exercising your right rights, to lodge a complaining with the Romanian Supervisory Authority (010336, 28-30 G-ral. Gheorghe Magheru Blvd. District 1 Bucharest, Romania / E-mail: email@example.com / Telephone number: +40 318 059 211
+40 318 059 212 / webpage: https://www.dataprotection.ro/?page=Plangeri_pagina_principala).
L. COOKIES AND SIMILAR TECHNOLOGIES
In general, cookies are text files containing small amounts of information which are downloaded to your device when you visit a website.
Please be informed that our Website and/or Platform use necessary cookies. These cookies are essential in order to enable you to move around our Website and use features, such as accessing secure areas of the Website and Platform. Without these cookies, services such as enabling appropriate content based on your type of device cannot be provided.
You can decide on the acceptance of other types of cookies on a case-by-case basis or generally accept cookies.
Our Website and/or Platform also use preferences, statistics and marketing cookies to personalise content and ads, to provide social media features and to analyse our traffic. We also share information about your use of our site with our social media, advertising and analytics partners who may combine it with other information that you’ve provided to them or that they’ve collected from your use of their services
M. CONTACT US
N. HOW WE MAY UPDATE THIS PRIVACY NOTICE